Ask Show that you appreciate them taking the additional time to review the email, and describe how the information will help achieve the goal. Kind regards, (Your name) 3. ?" Asking clarifying questions shows that youre actively listening and want to understand. The clarification email format should be no surprise if you're already used to writing professional messages. WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. Open-ended questions leave space to fully explore another persons perspective. Patient: Thanks, doctor. As AI is developing and being used in different sectors, writers are also using them to avoid unexpected grammatical errors or typos. Asking for clarification or something else is fast using artificial intelligence. Lindsays approach has been profoundly influenced by her work with Indigenous organizations, her experience as a parent to two neurodivergent children, and the premature loss of both of her parents. Both phrases can be used to ask for more information or to give more information when someone requests it of you. Closed Question: Did you always feel that it was a challenge working with him? Next, state your current understanding of the situation. Be polite in the choice of your words, tone, and body language. Scenario #1: When one person is dominating the conversation. Sometimes we need clarification when we want to get a better handle on where others are coming from. Tips Start with Dear and the persons title and name. So, if you are confused about understanding what the other person said in a conversation, you should ask for clarification. For example, something like: Write an email to my boss asking for a day off of work. How to Ask for Clarification Politely May I know what you just wanted permission for.? Just be sure to fill in all the gaps, and proofread before sending. However, it would be best to ask for clarification when you dont get someones statement or information. Always keep in mind that the other person is not bound to clarify things again for you. I am sorry, but I couldnt follow what you said. You can edit and adapt these as required to get the necessary information. I am available for a phone call or meeting if that would be helpful. Whenever confusing, lengthy, or multi-part topics are presented, there is a high probability that someone will have missed some of the information shared, prompting someone to seek clarification on the topic. The difference between just to clarify and just for clarification is fairly small. Avoid Show respect. Have a listen: I got it. For example, you could write, "Hello, Ms. Master 101 frequent business situations with our eBook! Let me know if you need any further clarification or assistance. May I ask you to share your suggestions again? Would you please tell me your thoughts about the issue again? Here are some examples of subject lines to consider: Final report submission Clarification regarding project deadline Extension request for submitting the presentation Thank you for your support and guidance 3. Thank them for the interview However, they become useless if you dont understand or follow them. Even if you dont quite understand what they are trying to communicate, express your thanks to them for their time and effort. In this article, we'll show you how to request clarification via email. You can use the following template to make sure that you have effective communication for professional emails or personal emails. Many of us have a gap in communication at work or with a business or provider, but writing a request for clarification can sometimes be a scary prospect. Can you go over this area again just so I understand the new changes you want implemented? When you need to be a little more authoritative in your professional emails, whether thats to set boundaries or correct instructions that were wrong, just to be clear is perfect for those situations where you want to be straightforward and concise. I was just making sure you had received all of the current information regarding the upcoming project. If you need extra information from a candidate, this clarification email after an interview provides the ideal structure. Here's a helpful thank you template for email clarification. Why do many companies reject expired SSL certificates as bugs in bug bounties? politely ask Asking for clarification Both of them are fine in any conversation of an official nature, but are not exclusively limited to just the two. Rule #4: Raise your (virtual) hand. ", Another way to say "I don't understand" is to say "I don't follow" or "I'm not following. * Could you please be more specific? An example where it would be appropriate to use this phrase would be when you want to discuss a topic with someone and you check in on them and their progress to make sure they are working off of the correct information. To clarify, the key is to keep things simple, provide all details you need, and remember you're dealing with a real person. Would/Could you please elaborate on it for me? If thats the case, it's best to get straight into business. Just to clarify can be a phrase some view as intimidating, as they may feel you are doubting them or acting as though you are above them. In a situation where you feel as though you dont have all of the information, whether thats because you missed part of it or it just seems as though theres a gap, using just so I understand gives you the time to go over what you do know and lets others fill in any missing pieces. Learn useful English phrases for discussion and debate. There are so many online AI writing assistants that can offer you We are a team of ESL teachers writing about state-of-the-art tips and advice for learners and teachers of English as a second language. Closed questions always lead to a yes or no answer, and hence, gather limited information. Try These Expressions in a Real Conversation. If you "break something down," you separate it into its parts. Sorry I couldnt follow you earlier. Introduction. Be clear about your current understanding. How to Ask for Help There are many situations where you might find yourself needing to ask for clarification. Im glad that you specifically explained the issue. Therefore, Whether you are in a formal or informal situation, politeness is the key to a good conversation. You could go with something like: "Hello Bob, from your answer I couldn't understand what you want me to do; I have 2 options, X and Y, could you please be more clear about which one you want me to use?" Moreover, it will imply that you think you already know what the answer is, even though you need clarification! An example is provided below on the professional usage of just so I understand. But would you please tell me what would be the best time to take it? Such individuals would then feel lost or misinformed simply because they missed when information was presented, making clarification necessary. Bullet points are the most effective way of listing out your questions. Each intonation 2. Do I need a thermal expansion tank if I already have a pressure tank? politely ask for clarification Below is a helpful structure, and some phrases, to help you politely get what you want with your clarification emails. politely ask How to ask for something in an email with 9 examples, Request for meeting email with samples and templates. Why are trials on "Law & Order" in the New York Supreme Court? Using indicator constraint with two variables. The best way to ensure that you come across as polite is if you use Please and Thank You when speaking. Thank you for providing the detailed information about [Topic X]. Q&A Answertion Question and answer site Make sure to add a sign-off (thanks, kind regards, etc. On many occasions, you may not receive the exact information for many reasons. Depending on the circumstances, it may be necessary to respectfully inform the other party that their understanding of the situation is incorrect, or to seek clarification for oneself. Make sure that you dont point fingers or blame the other person for not conveying information well enough. Sometimes, you need to use a firm tone to let everyone know whos in charge and whats going on, and the phrase let me make this clear does just that. You'll also hear native speakers say "If I understood you correctly." How to Ask for Clarification Politely - Collaborative Solutions Now, lets see some English expressions that you can use to respond to someones clarification. Now, here are 9 clarification email samples and a template to show you how to apply these insights. However, if you dont understand them, you should ask them to clarify. Did you mean? This shows you have a desire for more information and it sounds as though you are genuinely invested in the current topic at hand. vegan) just to try it, does this inconvenience the caterers and staff? Its an easy phrase used to help break the barrier of communication and make sure everyone has the same information. Mind Your Manners! Helping Students Ask for Clarification in I'm keen to make a decision this week, so can you provide me with answers by (date)? Recently, an American client told me that shes really impressed with my English. Another way to ask for clarification is to let the other person know that you didn't understand them. 2. Grammarly For MS Office - HereS How to Ask For Clarification from So If you ". Try to use them in real life and master them. Clarification Sample Letters How to Write a. If something is mentioned at the beginning of a meeting or lecture and individuals dont have sufficient time to process that information relative to additional content, or they werent paying attention, there is a high probability that such individuals will have no idea what was said previously. Below is a reference example showing how let me make this clear can be used professionally. When someone says anything, they usually give you information about something or someone. Remember that no matter in which context you are, politeness is the key to a good conversation. Reframing your request into "for the greater good" makes it much more digestible to follow up with. Rule #3: Mind the timing and the relevancy. The preferred synonym to just to clarify is just to make sure were on the same page. What do you think about somebody/something. Use the expressions below to address these potentially problematic situations smoothly and professionally. Many in attendance are often grateful that someone asks any clarification questions as they are too embarrassed to ask themselves! English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. The customer will ask you questions, and you will provide polite responses Q: My phone won't start. Very often, someone might ask a question during a presentation and the presenter will respond If you wait a bit, I will explain the answer to that question.. However, Could is less polite, and Can is the least polite word among these three. You got this! Otherwise, you may not do it properly what you are instructed for. When asking for clarification, the key to being polite is to embrace the opposite of the principles noted above: Ask at the proper time, use a polite format and present your question in a genuine and sincere manner. I beg your pardon, but have you mentioned my name as a team member for the new project? Open Question: When did you first notice that it was a challenge working with him? The most common cause for a phone not starting is that the battery is dead. Interrupting to ask for clarification. Here is some language that you can use. New Questions. Using this formal speech helps to indicate that you are sincere in your desire to understand what the speaker is saying, which is the basis for asking for clarification. Start with a polite greeting It's polite to start written correspondence with a greeting. It's even better if you can have conversations and get corrected by a professional English tutor! One great way to do this is to ask a lot of open-ended questions. Phrases to Use to Confirm Information - ThoughtCo Thanks for clearly letting me know your opinion; I value whatever you suggest. Use open-ended questions to guide the discussion. How To Ask For Clarification Like A Native English Speaker - Talaera Looking for an email writer generator, email helper, or email correction app? While we communicate with others, we exchange information and opinion. "Thanks so much for your feedback on. Once again, clarification would be necessary. It can help ensure that whatever youre saying does not come across in a way that is not intended. Depending on the nature of your clarification request email, you may want to attach some information, including links, or add attachments. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Before accepting, I would like to clarify some details. Get the Ebook, Succeed in 101 Situations! Very often, a presenter will use this period to summarize whatever information has been presented, particularly if a question seeks clarification of a specific topic, so asking a clarification question will help to guide the lecturers attempt to explain what was presented. When It Is Considered Rude to Ask for Clarification, Theres Never a Time to Not Politely Seek Clarification. I wonder if you can say it in a different way for me/us. Have you just said you will go to Coxs Bazar next week? Depending on the audience and the topic, you can also ask for clarification by simply asking a question, such as: Why is the hypotenuse important for a triangle?. It makes the phrase sound a little bit softer and a little more polite. Reframing your request into "for the greater good" makes it much more digestible to follow up with. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. [1]. Show enthusiasm for the position. . ." People will understand that you are simply seeking to gain the clarification that you need to better understand the situation at hand and will be more willing to engage with you. Question and answer site. You can use this reference on how let me see if I understand this is used professionally. However, if you dont understand someones question, you should ask for clarification and answer accordingly. No matter where you are, maybe at home, the office, or somewhere else, you need to respond to questions. You want me to explain the whole thing all over again? This dynamic can create a frustrating feedback loop for both parties. Do not give orders or blackmail your colleagues. May I ask you to explain your observation about the new design further? WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a Doctor: Oh, sure. rev2023.3.3.43278. Please send your invoice for all work from our most recent contract to youremail@email.com and CC me. Is it correct to use "the" before "materials used in making buildings are"? Its my bad. boss/manager asking for clarification on myra on Twitter: "crazyyy how u come into my mentions accusing Are there tables of wastage rates for different fruit and veg? Would you mind telling me the whole formula in detail? Here, Ill share some ways to ask for clarification on someones suggestions in English. Would/Could you please say that again for me/us? May I ask you to say the things again that you requested earlier? For example, if you seek clarification, then you can ask: Could you please explain how to politely ask for clarification? Now, well learn useful expressions to ask someone to clarify instructions. Clarification So what can you say instead? Once youve established your current understanding and whats unclear to you, you can ask questions that will help your reader clarify the information. Martin holds a Masters degree in Finance and International Business. When it comes to the proper format for asking a clarification question or seeking clarification, the key is to use basic rules of etiquette. This sample clarification email to a client will help you get the details and data you need positively and professionally. To create a follow-up email, follow these steps: 1. If you want the person you are talking with to give you a longer explanation or additional detail, its perfectly okay to interrupt them to ask for Would you please repeat what you said about our new project? Write a clear subject line, or respond directly to the email you wish to clarify. A great example of when you could use this phrase is if you have been given a set of instructions from one person, but had been told something a little different from someone else. [2]. The first thing you should do is thank the sender for providing the information. Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. *this is very polite) Can you explain what you mean? Its time to stop letting conflict rule your life and learn to use your resentment to fuel change. Have you requested to send me the MS Word file or the PDF? Q: I've tried that. You should thank them from the core of your heart. Just to be clear, my working hours are 8am-4pm and you will be unable to contact me outside those hours for work-related purposes. link to 50 Polite Ways to Interrupt Someone in English. 10 Polite Ways To Say "Just To Clarify" (Professional Email) I dont quite catch what you said. . A slightly more polite version of this phrase is "I'm not sure what you mean by .